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Episode
404
Interview
Web News

Handling the Variety of Client Requests as a Freelancer

Recorded:
September 2, 2025
Released:
September 16, 2025
Episode Number:
404

In this episode of the HTML All The Things Podcast, Matt and Mike explore how freelancers can handle diverse client requests with confidence. From quick initial calls and clarifying client goals to managing knowledge gaps and knowing when to outsource, they share strategies for simplifying complex requests, building trusted networks, and keeping communication transparent.

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Show Notes

Introduction

  • Why freelancing often involves diverse client requests.
  • The importance of staying calm and confident when facing new challenges.

The Initial Client Call

Typically a quick cold call, or brief scheduled call, where you talk about the needs of the client at a high level without diving into too much detail (ie price, methodologies, etc.). This call is designed to weed out anyone who is calling you incorrectly (they may not need a web developer).

  • Tips for effectively listening to client needs
    • The initial call is typically brief and therefore you’ll want to get a quick laundry list of items from the client - you can then “study” the topics later in preparation for a longer follow-up call
  • How to ask the right questions to clarify project scope.
    • Ask about ideas and goals, not super specific needs and wants at this stage (ie Would you want to be able to easily share these blog posts to Facebook? | instead of talking in-depth about social media strategies and sharing plugins)
  • Identifying whether the request is within your skill set or if it requires additional expertise.
    • Vet the call right now, but not too seriously. Some people are blatantly calling the wrong person - you can let them know that they should call someone else at this stage if this happens to you

Strategies for Managing Diverse Requests

  • How to simplify the client's needs into manageable tasks.- When to consider subcontracting or collaborating with other specialists.
  • The importance of building a network of trusted freelancers and developers for collaboration.

Navigating Knowledge Gaps

  • Should you quickly learn new skills or tools when a project requires it?
  • Leverage online resources, tutorials, and community support.
    • Don’t count yourself out on projects where you have some knowledge gaps, it’s impossible to know everything about everything
  • Communicating transparently with clients about timelines and your approach to unfamiliar tasks.
    • Some say that being honest about your knowledge shortcomings is bad salesmanship (and maybe it is), we’ve had a tonne of clients not work with us because we’re very honest when talking to them about difficult topics like this - however, we’ve also had several clients specifically work with us for our transparent and honest communication

Deciding When to Outsource

  • What are the signs that a project might be better suited for a specialist?
  • How to approach and collaborate with other freelancers or agencies? Should you subcontract or completely outsource?



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